In a highly charged environment of data collection and
General Data Protection Regulation (GDPR), privacy matters to us.
We are very aware of the need to develop a relationship
of trust between The Food Library, our members and people who want to join the
mailing list or purchase produce/tickets.
Because of this we have very clear and simple guidelines
and structures in place that aim to protect you and us. We collect data
exclusively for Library Membership, joining our Mailing List and Purchasing items
such as produce/tickets.
Our guidelines are developed from looking at good examples
of other libraries and similar organisations around the world and our own
commitment to privacy.
We do not collect any data that we do not need and we do
not share it with anyone.
Whilst you apply and hold membership of The Food Library
we will request and keep some of your personal data on our records.
To apply we ask for your name, date of birth, email and
postal address. This is to identify who you are and how to reach you. When you
visit us for the first time (the library is our private collection based in our
house), we will ask to see a form of ID to match your membership details. We
will not ask to copy or store this ID.
As and when you cease to be a member of The Food Library
we will delete your personal data and if you also leave our mailing list, we
will cease all communication with you.
Mailing list data
We collect your name and email address to keep you informed
about our future events and activities, updates to our book collection, and
notification of our seasonal collections, preserves, and infusions.
You can subscribe to receive email updates by signing up
on our website (https://food-library.co.uk)
and you have the option to unsubscribe in every email that we send to you.
If you request to leave our mailing list we will remove
you from our database, and cease all communication with you.
We use password protected, secure third party services
via WordPress to take online payments. If you buy something from us we will
keep a receipt of the purchase for our own tax records but we will not store
any of your financial information. Where invoices are raised by us, we will be
required to keep the invoice in a secured file for tax purposes. Again, we will
not record or store any of your financial information.
How information is stored
1) We do not collect any data that we do not need and we
do not share it with anyone. We do not store any information for longer than is
2) We keep a secured members database which is password
protected. We also keep secured files with one copy of invoices which contain
your name and address and are for tax purposes only.
3) We use secured, password protected third party
websites for communicating with you and taking payments including:
permission when doing so. Please see their individual privacy statements for
4) On ending Food Library membership or leaving the
mailing list your data is permanently erased from our databases and removed
from secured third party mechanisms including MailChimp.
5) You have every right to request details of what data
we have about you, or to see where we keep it. For more information please
6) For more information regarding our GDPR approach,
please contact firstname.lastname@example.org